Disabling or changing automatic Teams Meetings added to Outlook meeting invitations

By default, Outlook enables the “Add online meeting to all meetings” option for all individuals with a Microsoft Teams license. UA provides Teams licenses to the majority of our users, so most accounts have this option selected automatically. If you prefer not to add a Teams meeting to all your meeting invitations, please see Microsoft’s support article at https://support.microsoft.com/en-gb/office/make-every-meeting-online-70f9bda0-fd29-498b-9757-6709cc1c73f0 or follow the instructions below:

Instructions

(current as of September 2023)

Outlook for Windows:

1. Select File > Options > Calendar

2. Under Calendar options, uncheck the box next to Add online meeting to all meetings (or select Meeting Providers to use Zoom instead of Teams - note: you must have the Zoom add-in for Outlook installed for this option to be available)

Outlook for Mac:

1. Select Outlook > Settings

2. Click on the Calendar option

3. Under the Calendar options section, click the Configure button next to Add online meetings to all events

4. Uncheck the box next to Add online meeting to all meetings (or select Zoom from the list instead of Teams - note: you must have the Zoom add-in for Outlook installed for this option to be available)

Outlook for the Web:

1. Click the “Gear” menu in the top right of the Outlook for Web screen (at https://outlook.office.com)

2. Select Calendar > Events and Invitations

3. Uncheck the box next to Add online meeting to all meetings