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Adding Your Class Roster as Collaborators in Box

Adding Your Class Roster as Collaborators in Box

UA Box allows for the addition of other users (Collaborators) to folders created in Box. This is a great way to share content with specific people. To share a Box folder only with students in a particular class, you can download their emails from the class roster in MyBama and add them to the folder as collaborators.

  • NOTE: These instructions assume your default email client is Outlook. For this technique to work in Outlook for Windows, you will need to copy a semicolon-delimited file from myBama. To select a semicolon-delimited file:

    • Log into myBama, open the Faculty tab, click the Faculty & Advisors link, then the Select Email Delimiter link.

    • In the Select Delimiter dialog, click Semi-colon and press Submit.

    • Close the Select Email Delimiter tab in your browser to return to myBama.

  1. In myBama, click the Faculty tab, then the Faculty & Advisors link in the Banner Self Service channel.

  2. Select Summary Class List.

  3. In the Select Term window that appears, select the correct term and press Submit.

  4. In the Select a CRN window that opens, select the class roster you’d like to copy and press Submit.

  5. The Class Roster will appear. Click the Email Class Link (or icon) at the bottom of the roster.

  6. This will open your default email application, create a new message, and populate the BCC field with the email addresses for your class.

  7. Click in the BCC field, and Select All (ctrl+A), then select Copy (ctrl+C) to copy the list of addresses. Log into Box. Select the folder you’d like to share with your students, then click on the Share button and select Invite Collaborators.

  8. In the Invite to Folder dialog box, paste the copied email addresses ( ctrl+V), and select the invitee permissions level you’d like for the students to have.

  9. Add a personal message if desired, and Click Send Invites. Your students will now be collaborators in the folder.

  10. If your students don’t already have a Box account, they can request an account at the Box Opt-In page.