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GRID Settings, such as Time Increment (of appointments), Start Time and Stop Time (this is when do you “turn on and off the lights,” not when you start and stop seeing students)
Schedules Codes, such as Open, Group, Prep, or Staff Meeting
Reason Codes, such as General Advising, Tutoring, or Peer Coaching
Confirmation Settings, such as emails and/or texts for booked, moved or cancelled appointments done by a SARS user in SARS Anywhere.
Excluded Dates, such as US and UA holidays
Additional Information, such as Preferred Names, Preferred Pronouns, College, or Major
Access Codes, such as Scheduler, Advisor, Student Worker, or SARS Admin
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Short Names, needed by only SARS users who meet with students
How do I change the display order of Short Names on THE GRID?
User Names, every SARS user needs a User Name
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Used by the EDAS SARS Support Team and/or the SARS location’s admin to configure emails and/or texts sent to students, including:
Appointment Reminders which can be linked to Schedule Codes.
Reminders for Zoom appointments cannot include the Zoom link; however, it can walk the student through the steps of logging in to eSARS to join the Zoom meeting.
Appointment Missed which is sent when the student’s attendance is “Marked No” in SARS Anywhere
Appointment Follow up which is sent when the student’s attendance is “Marked Yes” in SARS Anywhere. It can include a link to a Qualtrics or other survey.
NOTE: If you are a location’s SARS admin and are unable to login to SARS Messages, please, send an email to itsd@ua.edu and cc: gdykeman@ua.edu
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Examples:
If one TRAK kiosk is used by several SARS locations as the entry point for students, the application can have multiple buttons and each button can be linked to a different SARS locations, i.e. Advising, Tutoring, and Coaching.
If a SARS location has multiple physical locations, i.e., on different floors or in different buildings, a TRAK-Admin application can be set up for each physical location; this is helpful if different physical locations offer different services, such as Advising on the 1st floor, and Tutoring and Coaching on the 2nd floor.
NOTE: If you are a location’s SARS admin and are unable to login to TRAK-Admin, please send an email to itsd@ua.edu and cc: gdykeman@ua.eduWho needs TRAK-Admin and how to I install it?
TRAK-Enter
Runs on the kiosk tablet, laptop, etc., and allows students to enter their CWID and, depending on the configuration in TRAK-Admin,
check in/out
drop in
make future appointment
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